Privacy Policy Privacy Policy

CIRCULAR FARM Inc. (hereinafter referred to as “the Company”) recognizes that the proper handling and protection of personal information in accordance with the Act on the Protection of Personal Information (Act No. 57 of 2003; hereinafter “the Personal Information Protection Act”), its enforcement orders, regulations, and relevant guidelines (collectively referred to as “Personal Information Laws, etc.”) is a corporate social responsibility. Accordingly, we hereby establish the following privacy policy (hereinafter referred to as “this Privacy Policy”) and are committed to complying with all applicable laws and regulations and protecting your personal information. Unless otherwise defined in this Privacy Policy, terms shall follow the definitions set forth in the Personal Information Laws, etc.

1. Acquisition of Personal Information 

The Company collects personal information of users (hereinafter referred to as “Customers”) of the Company’s website (https://circularfarm.jp, hereinafter “Company Website”) for the purposes defined in Section 2. Collected information includes:

• Name or company name
• Telephone number and email address
• Contents of inquiries sent to the Company

2. Purpose of Use 

Personal information obtained will be used for the following purposes:

• Responding to inquiries
• Sending newsletters and informational materials
• Statistical analysis for service improvement
• Providing information and notices from the Company or joint business partners as specified in Section 8
• Any other purposes incidental to the above

3. Information Obtained via Devices and Cookies

(1) About Cookies: When customers use the Company Website or interact with related content and advertisements, and if cookies (including web beacons, UIDs, and other technologies, collectively “Cookies”) are enabled, we may automatically collect device and cookie-related information (such as device ID, location data, IP address, visited URLs, and timestamps). This information is used for statistical analysis to improve user convenience. Cookies can be disabled via browser settings, but doing so may limit access to some services or features.

(2) About Google Analytics: The Company may use Google Analytics to understand website usage. Google Analytics uses cookies to collect information that does not personally identify individuals. These are managed under Google LLC’s privacy policy. The Company is not responsible for any damages resulting from the use of Google Analytics.

4. Proper Acquisition and Use 

The Company does not acquire personal information through false or illicit means and will take necessary and appropriate security measures to prevent loss or damage.

5. Change of Use Purpose 

The Company may change the purpose of use of personal information within the scope reasonably related to the original purpose and will notify or publicly announce any such changes.

6. Restrictions on Use 

The Company does not handle personal information beyond the scope of the stated purpose without consent, except in cases such as:

• Legal obligations
• Emergency to protect life, body, or property
• Public health or children’s healthy development
• Cooperation with government activities
• Provision to academic research institutions

7. Restrictions on Third-Party Provision 

Except as specified above, the Company does not provide personal data to third parties without prior consent, except in the following cases:

• Outsourcing within the necessary scope
• Business succession due to mergers, etc.
• Joint use based on the Personal Information Protection Act
• No provision to foreign third parties

8. Joint Use 

Joint use of personal data may occur with:

• CRESAVA Inc. (https://www.cresava.com/)
• Landeo Inc. (https://landeo.co.jp/)

Items jointly used:

• Name or company name
• Telephone number and email address
• Inquiry contents

Purpose of use: Promotion of the joint business “CIRCULAR FARM project.”

Administrator: CIRCULAR FARM Inc., 7-15-14 Roppongi, Minato-ku, Tokyo, 9F Shio-Gyo Building, CEO Daisuke Matsumoto

9. Handling of Sensitive Information 

The Company does not acquire sensitive information without prior consent unless permitted by law. We do not handle anonymized or pseudonymized data.

10. Security Measures 

We ensure that personal data is accurate and up to date and take appropriate measures to prevent unauthorized access or leakage.

• Basic policy development
• Establishment of handling rules
• Organizational, human, physical, and technical security measures
• Notification to customers and reporting to the authorities in the event of a breach

11. Supervision of Contractors 

When outsourcing personal data handling, the Company selects trustworthy contractors and supervises them appropriately through contracts.

12. Notification of Purpose of Use 

Upon request, we will promptly notify the customer of the purpose of use for retained personal data, following identity verification.

13. Disclosure of Personal Data 

Upon request, we will disclose retained personal data in accordance with the Personal Information Protection Act. If the data does not exist or cannot be disclosed, we will notify the customer.

14. Correction or Suspension of Use 

Upon request, we will promptly respond to requests for correction, deletion, suspension of use, or disclosure of third-party provision records, following identity verification.

15. Inquiries 

For inquiries regarding this Privacy Policy or personal information:

Customer Support: CIRCULAR FARM Inc. Email: info@circularfarm.jp

16. In Case of Leakage

In the event of a leak, the Company will promptly report to the Personal Information Protection Commission and notify the customer.

17. Changes to Privacy Policy 

This Privacy Policy may be revised without prior notice, except where otherwise required by law. The revised policy takes effect upon publication on the Company Website.

End.